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  • Writer's pictureMichael Sena

Report Automation in Excel: 8 benefits to consider


In many businesses, reporting is a vital but time-consuming process. First, data must be gathered from various sources and manually entered into a spreadsheet. Next, the data must be analyzed and interpreted, often using complex formulas.


Finally, the results must be presented in a clear and concise format. The entire process can be very tedious and time-consuming, especially if it needs to be completed daily or weekly. However, report automation in Excel can help make the process more efficient.


Businesses can save significant time and effort by automating the data-gathering and analysis phases. In addition, automated reports can be easily customized and adjusted to meet the specific needs of each individual business. As a result, report automation in Excel can be a valuable tool for businesses of all sizes.


Here are eight ways report automation in Excel can benefit your business:


Improve Accuracy

Automation in Excel refers to leveraging the application to create, update, and retrieve data on the software through performing tasks like formatting cells, updating values, and running macros. It involves coding macros to automate repetitive tasks and thus streamline workflows and ascertain the accuracy of data entries.

Automation means, with the correct formulas, Excel can automatically format your data to produce what is needed. Excel automation also promotes accuracy and consistency by restricting data values in specific cells, which could lead to mistakes when multiple users have access. Additionally, automation facilitates the importation and exportation of data doing away with the error-prone manual entry.

Charles Ngechu, EasyPaydayLoan


Data Exportation

You might want to export data into Excel from your company's own databases or systems. When it is possible to export this information automatically, there is no need to waste time and resources on human data entry.

The recent work we completed for a film processing company serves as an illustration of this. The ability to export and save data from scanned packages that came through their plant allowed them to quickly and effectively follow customer orders. The potential uses for this system are truly limitless and may be customized to meet the unique requirements of your business, thanks to Excel’s many other valuable applications.

Shashank Kothari, CocoLoan


Exact Consistency

One significant benefit of report automation in Excel is exact consistency. Reports are one of the few office tasks that are meant to look the same over and over. That is even better when they look sleek, and the numbers are perfect. Having reports automated in Excel gets the same formula right every time without the extra time invested by a person.

Gigi Ji, KOKOLU


Company Growth Tracking

We use automated reports in Excel to track the growth of our talent. We include their audience numbers, revenue and monthly targeted growth, among other things, in these reports. Automating them, it saves us an immeasurable amount of time calculating 2000+ performer goals for each month, quarter and year. This is in addition to reporting for the company as a whole. By analyzing these reports, along with the company’s recruiting and other performance metrics, we have grown nearly every month since the company was founded.

Sammy Shayne, Couch Fame


Saving Time

Report automation in Excel can make life so much easier and simpler. You can see all types of data from different places gathered into one file. That saves you time from having to collect it and allows for more time to make sure the data is accurate, and gives you more space to decide where to implement it. I have been able to do deeper data analysis and still keep up with other things with this time-saver.

Bruce Tasios, Tasios Orthodontics


Macro Efficiency

As a data analyst, Excel is one of the many application software that I have to use on a daily basis. Compiling reports is a necessary and essential part of the data analysis process. Excel offers a variety of options and tools that can be used to automate the report generation process. The advantage of using each tool and report-generation features is tied to increased productivity.

Using Excel’s macros or even the famous XLcubed add-in allows one to save time doing tedious tasks. From my experience, using XLcubed offers better advantages as compared to the built-in macros. Regardless, both automate various tasks, including cell-formatting, inserting formulas, inserting pivot tables, and many others. The aim of automating reports is to eliminate any repetitive tasks. Eliminating repetitive tasks saves time and increases work productivity.

Kevin Muthomi, FastPaydayLoans.co.uk


Economical and Thrift

Automated reports in Excel are an excellent way to save time and effort. These save not only time but also the manual labour that would have gone into creating them. You can control how every detail is laid out.

Be it for business or personal use, you can automate just about everything by setting up reports in Excel. After creating a report, you can ensure that it is perfect before sending it out. It helps reduce any stress that an individual may feel when creating reports because errors can easily be corrected with the knowledge of formulas and how to manipulate the results. It saves time from having to manually go through each step of the process because automation adds more time efficiency.

Saunav Kaushik, VinPit


Organization of Expenses

I have to track tons of things, from expenses to hours to customer lists and profiles. I do all of this in Excel, and the automation features help me make sure I never forget to carry the 1 or skip a line when adding up my expenses. It also helps organize and track my employees and make sure they’re all getting to the right jobs on the right days.


Excel report automation best practices can save you time and improve the accuracy of your data. In this blog post, we’ve outlined a few tips from experts to get you started. If you want to learn more about best practices when automating your Excel reports, check out this article.


Thanks for reading!


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